How We Buy Goods and Services
Cannock Chase Council aims to achieve Best Value in its procurement of goods and services. We are committed to the fair, equal and transparent treatment of all current and future providers.
Local and National Regulations for Procurement
The Council’s procurement activities are governed by EU Regulations, UK law and the Council’s own rules. These rules must be followed and are designed to promote non-discriminatory practice and provide transparency to tenderers.
Cannock Chase Council’s rules governing procurement are known as Procurement Regulations. These can be found in Part 4 Section 33 of the Constitution.
For contracts let in accordance with the EU Procurement Directives, the EU regulations will always take precedence where conflict arises.
The Council’s rules generally require all contracts over £50,000 to be subjected to a tendering process. Further information is provided in the Guide to Selling to the Council.
Staffordshire County Council’s Procurement Team
Staffordshire County Council’s Procurement Team supports Cannock Chase Council in its procurement activities and in particular administers the tendering process on our behalf. Further information on procurement can also be found on the County Council’s website.
Guide to selling to the Council
This guide is aimed at helping potential contractors, consultants and suppliers to tender for contracts with the District Council. Whilst it cannot assure you of success in gaining work with the Council, it should provide you with sufficient information to help you understand the tendering process and to submit a tender.
The Guide is divided into a number of sections.
Please use the links below to access the sections that you are interested in:
Advertising of Tenders
It is a legal requirement for Local Authorities that all tenders which exceed the European threshold limit of £173,934 are advertised in the Official Journal of the European Union (OJEU). Access to this document is only available electronically and further information is available from the Tenders Electronic Daily (Ted) website.
The Council advertises all of its tender opportunities| on its website and Staffordshire County Council’s website. At the discretion of the lead officer for the tender, opportunities may also be advertised in:
- Contracts Finder, the Government's national lower-value procurement portal;
- A local or national newspaper; and / or
- An appropriate professional or trade journal.
In most instances the Council uses an E-Tendering system to send out and receive tender packs. Staffordshire Procurement administers this on behalf of Cannock Chase Council through use of their E-Tendering System.
Use of an E-Tendering system ensures a simple, secure, efficient, transparent auditable sourcing process, whilst eliminating time and effort for both buyers and suppliers.
In order to use the E-Tendering system you will need to ensure that you are registered. Full details on how to register can be found on Staffordshire County Council's Procurement website by following this link:
How to apply for a Tender
There are several ways in which you can apply for tender documentation. These include:
applying to the email address given on the Council’s website, the advertisement or the OJEU publication; or
selecting the contract area you are interested in on Staffordshire County Council’s web page for tender opportunities and follow the instructions contained therein
Your tender will be evaluated against pre-determined criteria and will focus on the demands of the Client and how you propose to deliver the required specification. Selection of suppliers is based on those whose tender, in the opinion of the Council is the most economic in terms of price, quality, functionality, and service or other factors contained in the evaluation criteria. The evaluation criteria are detailed in the tender documents in order that tenderers are made aware of them and so can focus their bids accordingly.
You will be contacted by letter informing you whether you have been successful or unsuccessful. We will always endeavour to explain why the tender was unsuccessful and suggest improvements for future tender submissions. For tenders falling within the remit of the EU Procurement Directives, a formal debriefing is offered to all unsuccessful tenderers on request.
Information for Small to Medium Sized Enterprises (SMEs)
The public sector procurement process is often perceived to be very complex and leads to many small businesses either ignoring the market for government contracts or submitting poorly researched applications.
In light of this concern the Government has produced a guide entitled ‘Tendering for Public Sector Contracts’. This guide aims to help in three ways – it will:
- Tell you where to find opportunities within the public sector;
- Explain how you can bid for work; and
- Give you advice on further contacts that may help you.
Information about accessing lower value contracts can be found on the Government’s Contracts Finder website. Contracts Finder lets you search for information about contracts worth over £10,000 with the government and its agencies. You can use Contracts Finder to:
- search for current contract opportunities
- find out what’s coming up in the future
- look up details of previous tenders and contracts
Contracts Finder is free to use.
Current Tender Opportunities and Contract Information
1. Tender for the supply of Occupational Therapy Services for the provision of home adaptations for disabled residents
Cannock Chase District Council (CCDC) has a requirement for Professional Occupational Therapy Services to meet the need for assessment and review of individual requirements for fixed equipment and adaptations on Council stock and for Disabled Facilities Grants on private dwellings.
CCDC previously operated through a County-wide Home Improvement Agency with Occupational Therapy Assessments for Equipment being conducted by Occupational Therapists engaged by Staffordshire County Council. The occupational therapy assessment service was modified by the County Council in 2018 and CCDC is now seeking to appoint an Occupational Therapy Service to conduct the Assessments on its behalf
The contract will be for an initial 2-year period with the option to extend for a further 2 x 12 months
Occupational Therapy Services wishing to bid for the contract may obtain further details and submit bids via the County Council’s Procurement Portal (see link below)
2. Design, construction and installation of prefabricated reception building
Cannock Chase Council are seeking to employ a firm to fully design, construct and install a pre fabricated reception building at a new Cemetery within the District. The scheme will include all works to make a live building including but not limited to: Design, construction, structural, mechanical, electrical and associated services, fabrication and on site installation. The site lies between Heath Hayes and Norton Canes approximately 4km East of Cannock Town Centre off B4154 Hednesford Road. Location for the new cemetery building is on the lower flatter part of the site in the South West Corner. Located immediately adjacent a proposed new car park, accessed by a gated entrance.
With regard to the design of the new reception building, it should be of a single floor building of domestic scaling with an obvious and well-defined public access. The council is keen to work with a contractor that embodies and embraces modern technologies, strives to design carbon neutral buildings and is inventive and creative. Whilst the style of the new building should be in sympathy with its surrounding environment the choice of materials should also reflect the nature and use of the site incorporating modern techniques.
Details and tender documents are available for interested firms following the link below, with a submitted tender to be returned via the Staffordshire County Council portal no later than 12 Noon on Monday 16th March 2020.
Further information and contact details for the contracts listed above can be found on Staffordshire County Council’s website.
The tendering for goods and services is handled on behalf of Cannock Chase Council by Staffordshire Procurement.
Staffordshire Procurement is the central procurement function of Staffordshire County Council. They process over 100 tenders each year for a number of clients that include Schools, Metropolitan/District Councils, Corporate Offices, Universities/Colleges, Police, Fire and Rescue Service and a large number of charitable organisations.
Contact Point for Staffordshire Procurement:
Staffordshire Place 2, Stafford, ST16 2LP
Tel: 01785 854657
Fax: 01785 854660
The Head of Governance act’s as the key contact point within Cannock Chase Council for general procurement enquiries and can be contacted as follows:
Civic Centre, Beecroft Road, Cannock. WS 11 1BG
Tel: 01543 464411
Last Updated: 11/02/2020