A Guide To Protecting Trees In The Community

Welcome to Cannock Chase Council Local Land Charges Section. Here we aim to provide information with a guide to Searches, Fees and other relevant information regarding the Search process.
We are a small section of 2 part-time staff and we process approximately 3,000 Searches per year.
Our postal address for submitting Searches is:-
Cannock Chase Council, Civic Centre, P O Box 28, Beecroft Road, Cannock, Staffordshire, WS11 1BG
Tel: 01543 464454 Fax: 01543 462317
Email: locallandcharges@cannockchasedc.gov.uk
Thank you for visiting our web pages. We hope the information we provide is of assistance.

Certificate of Register Fee (LLC1)
Residential          £33.00 Not Vatable
Commercial        £51.00 Not Vatable

Full Search          LLC1 and CON29 Enquiries
Residential          £107.40 VAT included on CON29 only (LLC1 £33.00 No VAT & CON29 £74.40 - £62.00 + VAT £12.40)
Commercial        £199.80 VAT included on CON29 only (LLC1 £51.00 No VAT & CON29 £148.80 - £124.00 + VAT £24.80)

Each Extra parcel of Land
Residential          £38.40 Inc VAT £32.00 + VAT £6.40
Commercial        £88.20 Inc VAT £73.50 + VAT £14.70

CON29 Enquiries
£6.48 each question when submitted with a Full Search. Including VAT (£5.40 + VAT £1.08)
(NB:  Should CON29 be requested separately there will be an administration fee of £21.60 plus the cost of each question – VAT is now included - £18.00 +£3.60).

When submitting a Search, please ensure it is accompanied by a cheque for the full amount payable to Cannock Chase Council. Please note that if any cheques are dishonoured the Search will not be dispatched. The organisation or individual presenting a cheque which is dishonoured will in future have to wait while any cheque is cleared before the Search is processed.
We also accept payments by card.  You can do this by calling our Contact Centre on 01543 462621 and then hold to speak to an Advisor.

Please submit 2 plans with your Search and the postcode of property if known.

The LLC1 and CON29 forms need to be submitted in duplicate and can be obtained from solicitor firms or:-

Oyez Professional Services Ltd, 
144-146 Fetter Lane, 
London EC4A 1BT 

Tel: 0207 405 2020 Fax: 0207 242 9318

http://www.oyezformslink.co.uk/

CHARGES FROM 1st APRIL 2023

This guide has been produced to help our customers access CON29 information, giving details of how and where to obtain the relevant answers. Some information is available from Public Registers, although appointments need to be made with the appropriate department.

Local Land Charges Register
An LLC1 Search covers the information held on the Local Land Charges (LLC) Register and can be purchased directly using the Search Request Form, the current fee being £33.00 (Residential) and £51.00 (Commercial) – Non Vatable.

The LLC Register is a public register which may be inspected by anyone wishing to do so. There is no charge for this.

A search of the Local Authority records can help to protect potential purchasers. It lets them know if there are any restrictions, agreements or proposals which may affect the property or land.

The Local Land Charges Register for this Authority is held electronically in the following locations:
- Local Land Charges, Cannock Chase Council, Civic Centre, Beecroft Road, Cannock, Staffordshire WS11 1BG. Telephone: 01543 464636
- Staffordshire County Council, 2 Staffordshire Place, Tipping Street, Stafford ST16 2DH. Telephone: 01785 276595 and 01785 276584.

Planning Public Register
Data held on the above register can be purchased through LLC by using the Search Request Form. The current fee for questions 1.1 (a-i) for residential properties is £7.20 (£6.00 plus £1.20 VAT).
This Register contains details of all Planning Applications and decisions under planning legislation. If you require an appointment to view only the Planning Public Register contact the Planning Section, Development Control on 01543 462621.

Enforcement & Tree Preservation Order Public Registers
Data held on the above registers can be purchased through LLC by using the Search Request Form. The current fee for question 3.9 (a-n) for residential properties is £1.62 each (£1.35 plus £0.27 VAT).
These registers contain Enforcement Notices, Stop Notices, Breach of Condition Notices and Tree Preservation Orders.
 
For an appointment to view only the Tree Preservation Order Public Register contact the Planning Section, Development Control 01543 462621.
The Enforcement Register is available upon request at the main reception at the Civic Centre.
Please note: Not all the questions under 3.9 on the CON29 will be obtained from Public Registers.

Community Infrastructure Levy (CIL)
Cannock Chase Council have a CIL charging schedule.    The current fee for questions 3.10 (a-h) is £2.04 (£1.70 plus £0.34 VAT).

Assets of Community Value
There is no fee for questions 3.15 (a (i)-(v) & b (i-iii). Refer to the Cannock Chase Council Website:
www.cannockchasedc.gov.uk/council/your-community/assets-community-value

Highway Information
Staffordshire County Council is responsible for all adopted highways within Cannock Chase District.
To obtain details of adopted highways information held in the public register you will need to contact Staffordshire County Council, 2 Staffordshire Place, Tipping Street, Stafford ST16 2DH. Telephone: 01785 276595 and 01785 276584.
Please contact Staffordshire County Council direct for answers to the relevant CON29 questions under 2.1, 2.2, 2.3, 2.4, 2.5, 3.2, 3.3, 3.4, 3.6, 3.7e & g and 3.12
(part).
To purchase a reply directly from Staffordshire County Council complete a Highway Search Enquiry Form obtained from www.staffordshire.gov.uk. A fee will be charged for this information.

Local Plan
The relevant CON29 question, 1.2 can be purchased through LLC by using the Search Request Form. The current fee for residential properties is £5.34 (£4.45 plus £0.89 VAT).
The Local Plan can be viewed in hard copy at the main reception at the Civic Centre or obtained from www.cannockchasedc.gov.uk/planning

Contaminated Land Register
Data held on the above register can be purchased through LLC by using the Search Request Form. The current fee for question 3.13 (a-c) for residential properties is £1.32 each (£1.10 plus £0.22 VAT).
Information regarding the Contaminated Land Register can be obtained from Environmental Health, on 01543 462621.
 
Radon Gas
There are several ways to obtain radon gas information:
The relevant CON29 question, 3.14 can be purchased through LLC by using the Search Request Form. The current fee for residential properties is £1.32 (£1.10 plus £0.22 VAT)
Searches can be carried out via the UK Radon website, www.ukradon.org and the Health Protection Agency (HPA) website, www.hpa.org.uk/radiation. A fee will be charged for this service.

Remaining Questions
All the remaining questions on the CON29 can only be purchased through LLC by using the Search Request Form. Please refer to the request form for details of the individual fees.

Complete Local Authority Residential Search
To purchase a full Residential Search (LLC1 & CON29) the current fee is £107.40
LLC1 £33.00 Non Vatable
CON29 £74.40 (£62.00 plus £12.40 VAT)

Commercial Searches
Commercial Searches are also catered for in the same way. Please refer to the Search Request Form for details of the individual fees.

Complete Local Authority Commercial Search
To purchase a full Commercial Search (LLC1 & CON29) the current fee is £199.80
LLC1 £51.00 Non Vatable
CON29 £148.80 (£124.00 plus £24.80 VAT)
Note: To ensure fairness to all our customers, individual CON29 enquiries will be dealt with the same as a full Local Authority Search and payment must be made at the time of making a request for information.

Other useful Contacts
The Local Authority is not responsible for maintaining public sewers/water supply records.
If you wish to purchase CON29DW drainage and water search contact Severn Trent Searches on 0115 971 3550 web link www.severntrentsearches.com. A fee will be charged for this information.
 
Please do not hesitate to contact anyone in the team for assistance.

Contact Details
Local Land Charges Team Tel: 01543 464636
Email: locallandcharges@cannockchasedc.gov.uk
Website: www.cannockchasedc.gov.uk

Address:
Cannock Chase District Council Civic Centre
Beecroft Road Cannock Staffs.
WS11 1BG

You can download a search request form below.

The form covers all search requests and once completed should be sent with payment to:

Local Land Charges, Cannock Chase District Council, Civic Centre, Beecroft Road, Cannock, Staffordshire WS11 1BG. Telephone: 01543 464636

Search requests can also be emailed to locallandcharges@cannockchasedc.gov.uk

The Council may have plans of your original house which include a drainage layout.  It may be possible for the original plans to be extracted from the archives, dependent largely on how old the house is.  It cannot be guaranteed that what is shown on any plan is what you will find on site.  You may be charged an administration fee.  Searching for old records takes a while whether or not they can be found.

A better way to determine the drainage layout is to either employ a surveyor to investigate or lift manholes in your garden and do your own survey.

Remember there may be surface water as well as foul drains on your property, you must not connect foul water to a surface water system or vice versa.  You will also need to remember that other people may have rights of drainage and therefore use of the sewers passing through your land.

You have a right to see plans deposited for any planning application for your house and these may contain drainage plans.

You have a right to see plans deposited for any planning application for your house.

However, Building Control documents are not public records and access is restricted to the owner.  If you wish to see documents produced by the Council, such as approval notices and Completion Certificates, these may be viewed on request as long as they are accompanied by proof of ownership.

Building Control documents are not public records and access is restricted to the owner.  The copyright remains with the architect/engineer who drew the original plans and in the first instance you will be referred to them.

Generally the design for foundations of a single storey building is the same as that for a two storey extension.  The important aspects include:

• depth to the bottom of the foundations above ground level
• depth of concrete in the foundations
• width of the foundation concrete
• location of the wall within the width of the foundation and
• probably even more important, the nature of the ground under the foundation

Unless the original foundations were laid within the last two or three years, it is advisable to expose the existing foundation in one or two locations so that the above aspects can be assessed by a structural engineer or the Building Control Surveyor before planning a first floor extension on an existing single storey part of the building.

Other important aspects to consider are:

• suitability of existing roof structure to act as a floor
• suitability of existing lintels over ground floor openings and
• suitability of existing walls.

Boundary disputes are a private matter between neighbours, the Council cannot be party to any such disputes, unless of course they are the landowners involved.  Neither the planning consent nor the Building Regulation approval confers a right to build over a boundary onto neighbours land.

Such disputes are best resolved, initially by consultation and if necessary negotiation.  If necessary both parties can agree to go to arbitration.  You may also care to try the Citizens Advice Bureau.  Parties may have to resort to solicitors advice and even formal legal action.

The Council cannot give you any information about the location of boundaries.  Some information may be available from the Land Registry about the approximate size of a particular plot but they are not able to confirm the exact location of boundary lines.

You should plan work so that foundations, walls, roofs eaves and gutters do not encroach over boundaries except when this is done by negotiation.  Remember that an informal agreement between you and your present neighbour may not be enforceable on any future neighbour.  Ensure that you get negotiated agreements properly and formally agreed and any necessary changes made to deeds.

The Building Regulations generally lay down performance requirements in relation to various aspects of building work.

The Approved Documents, in simple terms, set out the ways in which you can ensure that you comply with the performance requirements of the Regulations.  You can use another way of complying but you will have to demonstrate to the Council how you will comply with the performance requirement of the Regulations.

When the Council has made all necessary inspections and is satisfied that the works you have carried out comply with the Regulations it will issue a Completion Certificate.

If there are minor items outstanding a conditioned Completion Certificate will be issued at the Council's discretion.

If major issues remain outstanding it is possible that formal enforcement action will be taken.

When the works you have undertaken are substantially complete and you are required to notify us so that we can carry a completion inspection.  A Completion Certificate will be issued following a completion inspection.

Click here to find out more

These are only available for works carried out after June 1996.

Unfortunately many people neglect to notify the Council that works are complete.  Therefore, no formal Completion Inspection is made, so no Completion Certificate is issued.  Often, in the final stages of selling a property, the absence of a Completion Certificate becomes an issue and we are requested to issue one quickly.  Given the inevitable delay organising a completion inspection, putting right any outstanding items and re-inspection of the works, a sale can be lost.

We will do all we can within reason to co-operate in these circumstances, but cannot issue a Completion Certificate on works that have not been subject to a completion inspection or where outstanding issues remain unresolved.

Not before you have obtained planning permission, if it is necessary.

48 hours after depositing all the information and the fee necessary for a Building Notice application.

You should avoid commencement of works until plans deposited under the Full Plans procedure have been approved.  If you choose to start works before a Full Plans application is approved, you have to understand that formal notices must be given and the work you do is done at your own risk until plans are approved.

Work which is exempt from building Control can be commenced once you have obtained any necessary planning consent.

Generally the deeds of your house will advise you of the fact.  Your solicitor will probably have advised you at the time of purchase.

Severn Trent Water have provided us with records showing the location of public sewers throughout the Borough.  You can view this information, free of charge, at the Civic Centre.

You will need the specific consent of Severn Trent Water to build over or within 3m of a public sewer.  If they are not happy for you to build over, they will refuse permission and instruct the Council to refuse the Building Regulation application.

When you deposit a Building Notice application or Full Plans application you are required to show the location of any public sewer on your land.

There are a number of statutory inspections from commencement, through damp proof courses and drains, to completion.  Usually other inspections are made at floor joist and roof level.  How many and how often he calls is very dependent on the size, type and nature of the project, however, as a general rule the above is a good guide.  Sometimes two or three inspections can be made at one call, ie drains, hardcore and dpc.

Clearly for internal alterations or rooms in the roof space a lot of these will not apply.

We endeavour to supply with an approval notice, or at commencement, an inspection profile for the particular job.

In all cases it is very important that you ensure that notice of commencement and completion is given, as well as all other statutory inspection stages where they apply.  A Completion Certificate may not be issued and enforcement may result if you cover up work without an inspection.

No.

For a particular Full Plans application the inspection charge becomes payable after the Building Control Surveyor has made the first inspection.  We will invoice you for the fee shortly after you start work.  The amount you pay was determined when you made the application based on the Charge Scheme criteria for the nature of the work involved.  This part of the total fee covers all inspections, however few or many.

If you made a Building Notice application, the total charge included the fee for all inspections, again however few or many.

No.  The Council cannot recommend any architect, surveyor or draughtsman.  You could contact the Royal Institute of British Architects or the Royal Institution of Chartered Surveyors.  Alternatively, your builder may have his own preferred plan smith or may indeed do the drawing work himself.  You could consider searching the Trade Register.

You may need planning consent, but for Building Regulation purposes a garden shed may be exempt.

If it is located at least 1m from any boundary of your property then it is exempt if it is:

• under 30m2 in internal floor area
• single storey and detached and
• contains no sleeping accommodation

If it is within 1m of your boundaries then it may still be exempt if it is, in addition to the above, constructed substantially of materials of limited combustibility.

If a shed is under 15m in internal floor area and contains no sleeping accommodation it is exempt.

On the sale of property much more attention is being paid now to what has been done to properties and whether Planning and Building Regulation consent has been obtained.  Often sight is required of a Completion Certificate.

If the work in question is unauthorised and was carried out after 11 November 1985, you can apply for a Regularisation Certificate.

No.  The Council cannot recommend any builder.  You can look through Yellow Pages or a local directory to obtain quotes for the work.  You should obtain a number of quotations for your work and seek the services of a private surveyor to advise you on the suitability of a particular quote.  The person who draws your plans may offer this service.  You could consider searching the Trade Register.

A business can be given a rating from 0 up to 5 following a visit by an officer.  This is based on how well the business is meeting the requirements of food hygiene law.  In particular:-

• How hygienically the food is handled - safe food preparation, cooking, re-heating, cooling and storage.
• How the condition of the structure of the premises and the cleanliness, layout, lighting, ventilation and other facilities.
• How the business managers what it does to make sure food is safe and so that the officer can be confident standards will be maintained in the future.

It is important to remember, the hygiene rating does not reflect the quality of food or the standards of service the business provides.

You can look up food hygiene ratings on the Food Standards Agency website.

Businesses are also given a window sticker showing their ratings and are encouraged to display these at their premises in places where you can easily see them when you visit.  Display is voluntary at the moment.

You can now find out what food hygiene rating your local food business has been awarded from your mobile phone....just seach 'food standards agency' and download the FREE hygiene ratings app.